Tutoring center management software that replaces your patchwork of tools
Running a tutoring center with spreadsheets for students, Zoom for classes, WhatsApp for coordination, and maybe a shared Google Drive doesn't scale. Teamlilit gives your center a single management system where everything connects. If you are still weighing the sheet against a proper tool, our guide on spreadsheet vs tutor timetable software walks through exactly when the spreadsheet starts costing more than it saves.
Your current stack
Who this is for
- Tutoring centers moving online or going hybrid
- Small academies with 2-10 tutors
- Learning centers, test prep, and exam prep centers
- Language schools and multi-subject academies
- Education entrepreneurs building a tutoring business
What you manage inside Teamlilit
- Students: profiles, enrollment, attendance history, and progress
- Tutors: individual accounts with their own dashboards and classes
- Classes & groups: organize students into classes by subject, level, or schedule
- Sessions: schedule, run, and track every lesson
- Live teaching: built-in HD video classroom with whiteboard, chat, and screen sharing
- Programs: structured multi-session curricula with materials using the program builder
- Session reports: AI-assisted wrap-ups with notes and homework per student
Why tutoring centers switch
1) One dashboard to run the whole center
No more switching between 5 apps. Students, tutors, classes, schedules, and sessions, all visible from the academy dashboard.
2) Each tutor gets their own space
Tutors manage their own classes and sessions from their dashboard. You keep oversight without micromanaging.
3) Students get a professional experience
Students log in, see their classes, join sessions, and access materials. It feels like a real school, not a group chat.
4) It grows with your center
Start with 2 tutors and 20 students. Scale to 10 tutors and 100 students without changing tools or processes.
A complete tutoring centre management system
Whether you spell it center or centre, the job is the same: keep students, tutors, timetables, and records in one system instead of five. A tutoring centre is really the multi-tutor case of tutoring management software, and Teamlilit covers the full management loop:
- Student records: enrollment, attendance history, and time tracked per student
- Tutor management: staff seats with individual dashboards and schedules
- Scheduling system: a center-wide timetable with 1:1, group, and recurring sessions, plus student self-booking into each tutor's open slots
- Attendance and follow-up: automatic per-session tracking across every tutor and class, the record you need to reduce no-shows centre-wide; centres running clubs and enrichment blocks get the same records through our after school attendance software
- Billing and tuition: invoices built from the lessons you have already tracked, payment links, VAT, and automatic late fees, so collecting fees lives in the same system as your timetable
Most "tutoring centre management" tools stop at the admin layer and leave teaching to Zoom. In Teamlilit, the management system and the classroom are the same product, so attendance, time, and session history fill themselves in while your tutors teach.
Coordinating several tutors' weeks is its own discipline. Our guide on how to create a tutoring timetable covers the centre case directly: one shared timetable for the whole centre, per-tutor visibility with central oversight, and recurring term schedules you build once instead of rebuilding weekly across the team. Pricing across subjects and levels is the other centre-wide decision; our guide on how much to charge for online tutoring benchmarks 2026 rates by region and level so your rate card starts from real numbers. If your tutors each arrived with their own booking links, our tutoring appointment app comparison shows what those standalone apps do and where a shared system takes over.
AI-assisted wrap-ups: session reports without chasing tutors
One of the hardest parts of managing a tutoring centre is consistency: some tutors write detailed session notes, some write nothing, and parents notice the difference. Teamlilit closes that gap with AI-assisted session wrap-ups.
During the lesson, the tutor's explanations are captured; afterwards, the AI turns them into a draft wrap-up. The tutor reviews and edits the draft before anything is saved, and can attach notes and homework per student, so every report stays accurate and in their own voice.
The result for you as a centre owner: a consistent session record for every lesson, every tutor, and every student, without making "write your notes" a management battle. AI wrap-ups are available on Pro and Academy plans, with AI credits you can top up as your centre grows.
Billing and tuition without a second app
Most center tools stop at scheduling and leave you to invoice parents from somewhere else. Teamlilit keeps billing next to your classes and attendance. Because every session is already tracked, invoices build from the lessons you actually taught, with VAT and automatic late fees added where you need them.
Send a single invoice, a recurring monthly one, or a consolidated invoice that covers a whole family across several students. Each invoice carries a payment link so parents can pay online, and every payment is recorded against the right student, so your center's income stays as organized as its timetable. See invoicing for the full billing workflow.
Key features
- Academy dashboard with center-wide overview
- Multi-tutor support with individual dashboards
- Student management with enrollment and attendance
- Class and group organization
- Session scheduling (1:1, group, recurring, instant)
- Student self-booking into tutor availability
- Built-in live classroom (HD video, whiteboard, chat)
- Program builder for structured curricula
- Attendance tracking and session history
- AI-assisted session wrap-ups, drafted by AI and reviewed by the tutor
- File sharing and resource management
- Session recordings for student review (kept 90 days on Academy)
- Parent billing and invoicing with payment links, VAT, and automatic late fees
How it works
- Create your academy workspace
- Invite your tutors, who each get their own dashboards
- Add students and organize them into classes
- Schedule sessions and assign tutors
- Tutors run classes, track attendance, and share materials
- You oversee everything from the academy dashboard
Frequently asked questions
Is Teamlilit a tutoring center management system?
Yes. It combines the pieces a center normally splits across tools: student records and enrollment, tutor accounts with their own dashboards, a center-wide scheduling system, automatic attendance tracking, and the live classroom where lessons actually happen.
Does it include a scheduling system for tutoring centers?
Yes. Every tutor has their own timetable with 1:1, group, and recurring sessions, students can book open slots themselves, and admins see and manage every tutor's schedule from the academy dashboard.
Can AI help my tutors with session reports?
Yes. On Pro and Academy plans, Teamlilit drafts a session wrap-up with AI from what the tutor explained during the lesson. The tutor reviews and edits the draft before it is saved, so reports stay accurate while taking minutes instead of an evening.
Is this only for online tutoring centers?
Teamlilit is built for online teaching, but many centers use it alongside in-person sessions to manage schedules, students, and records in one place.
How many tutors can I add?
The Academy plan includes 2 staff seats by default. You can add more with the Staff Seat extension.
Can each tutor manage their own classes?
Yes. Each tutor has their own dashboard to manage classes, sessions, and students, while you keep oversight from the academy dashboard.
Do students get their own accounts?
Yes. Students create accounts, join classes, attend sessions, and access their materials, all from their own dashboard.
Can I bill parents and collect tuition through Teamlilit?
Yes. Teamlilit builds invoices from the lessons you have already tracked, adds VAT or late fees automatically, and puts a payment link on each invoice so parents can pay online. You can send single, recurring, or consolidated monthly invoices that cover a whole family, and record every payment against the right student.
Can I run a learning center or test prep center with it?
Yes. Teamlilit works for any multi-tutor teaching business, including learning centers, test and exam prep centers, and language schools. You manage students, tutors, classes, schedules, attendance, and billing from one academy workspace instead of stitching separate tools together.
Can I oversee every tutor from one dashboard?
Yes. The academy dashboard gives you a center-wide view of every tutor's classes, schedule, and sessions, with per-session attendance and time recorded for each student. Each tutor runs their own classes while you keep oversight, so nothing depends on chasing people for updates.
Next step
If you're running a tutoring center and tired of duct-taping tools together, Teamlilit is built for you. Set up your academy workspace and invite your first tutor today. See pricing for plan details.
