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Choose your VAT status, fill in your details and download the invoice as a PDF or Word file. The checklist shows what is still missing.
Updated: Oct 5, 2026. Information, not tax advice.
Choose the status you have checked for this work. The template does not decide your tax position.
You are not VAT registered, so you must not charge VAT or show it on your invoice. No law requires a sentence about it; this line tells your customer why there is no VAT, and you can change or delete it. [1] [2] [3]
Business / legal address
This address appears on the invoice. UK invoices usually include the supplier's address.
Saved only in your browser, never uploaded. Try Teamlilit for 14 days and keep your invoices in one place.
Billing address
Recommended for a complete UK invoice.
Paid, draft, overdue and cancelled are stamped on the PDF.
The service period fills in automatically from your lesson dates. It tells the client which dates this invoice covers.
Defaults to the invoice number so transfers are easy to match.
Checks that fields are filled in, not that they are right or which VAT status applies. For ordinary UK invoices; not for the reverse charge, imports or sales from Northern Ireland to the EU.
Some details on the list are missing. You can still download the invoice and add them.
Your invoice is generated in your browser. Nothing you type is uploaded or stored.
In Teamlilit you save your line under Settings, Tax. It appears as the default note on your invoices, including the monthly drafts of a recurring plan. You review and send those drafts yourself.
Create invoices in TeamlilitYou are not VAT registered, so you must not charge VAT or show it on your invoice. No law requires a sentence about it; this line tells your customer why there is no VAT, and you can change or delete it.
Not registered for VAT: no VAT is charged.
For tuition in a subject ordinarily taught in a school or university, given by you as an individual teacher acting independently of an employer. You cannot charge VAT on it. HMRC asks for no exemption sentence; this line is optional and you can edit it.
Private tuition, exempt from VAT (VAT Act 1994, Schedule 9, Group 6, item 2).
For taxable work once you have a VAT registration number. Choose the rate for each line; the invoice shows your VAT number, the net amount, the rate and the VAT for each rate.
No exemption line: the invoice shows your VAT number, the VAT rate and the VAT amount.
Sarah Lemaire, GCSE maths tutor in Bristol, teaches on her own account. Private tuition in a school subject, by an individual teacher acting independently of an employer, is exempt from VAT, so the example shows the exemption line. The not-registered line is in the section above.
Fictional example: supplier 1 Example Street, Bristol BS1 1AA; customer Chloé Martin, 2 Sample Road, Bristol BS2 2BB.
GOV.UK lists a unique invoice number, your name or company name with your address and contact details, your customer's name and address, a clear description of what you're charging for, the date of the work (the supply date), the invoice date, the amounts charged, VAT if applicable and the total owed. As a sole trader you include your name and any business name you use and, if you use one, an address where legal documents can be delivered to you. If you and your customer are both VAT registered you must issue a VAT invoice, which adds your VAT number and the rate and VAT for each line. For business customers you may add late payment interest (8% plus the Bank of England base rate) and fixed recovery costs; stating them on the invoice is optional.
Invoicing and taking payment from customers: Invoices - what they must includeInvoicing and taking payment from customers: Invoices - what they must includeCompanies Act 2006, section 1200: Application of this Chapter (business names)Invoicing and taking payment from customers: Invoices - what they must includeRecord keeping (VAT Notice 700/21)Invoicing and taking payment from customers: Payment - obligationsLate commercial payments: Interest on late commercial paymentsLate commercial payments: Claim debt recovery costs on late payments
You must register if your taxable turnover for the last 12 months goes over £90,000, or if you expect it to go over £90,000 in the next 30 days alone. Taxable turnover leaves out VAT-exempt sales, so exempt private tuition does not count, and if all your sales are exempt you cannot register. Below £90,000 you can register voluntarily. Until you have a VAT registration number you must not charge VAT or show it on your invoices. The template does not check these conditions.
Register for VAT: When to register for VATRegister for VAT: When to register for VATRegister for VAT: When to register for VATWho should register for VAT (VAT Notice 700/1)Register for VAT: When to register for VATRegister for VAT: How to register for VATVAT Notice 700/1: supplement (registration and deregistration limits)
Private tuition in a subject ordinarily taught in a school or university, by an individual teacher acting independently of an employer, is exempt from VAT (VAT Act 1994, Schedule 9, Group 6, item 2). HMRC applies it to sole traders and partners, not to tuition supplied through your own limited company or supplied to a school. You cannot charge VAT on exempt work. There is no official sentence for an exempt invoice: the line the template adds says why no VAT appears, and you can change it. Choose the line that matches the status you have checked.
Value Added Tax Act 1994, Schedule 9, Group 6 (Education), item 2Education and vocational training (VAT Notice 701/30), section 6: Private tuitionEducation and vocational training (VAT Notice 701/30), section 6: Private tuitionVAT Education Manual VATEDU40500: can the exemption cover supplies made by a limited company?VAT Education Manual VATEDU40300: exclusions from the private tuition exemptionCharge, reclaim and record VAT: When not to charge VATRecord keeping (VAT Notice 700/21)
Tutoring invoices: what to include, with examplesMaking Tax Digital for Income Tax applies to self-employed people by income: from 6 April 2026 if your qualifying income was over £50,000 in 2024 to 2025, from 6 April 2027 if it was over £30,000 in 2025 to 2026, and from 6 April 2028 if it was over £20,000 in 2026 to 2027. It means digital records and quarterly updates sent through compatible software. VAT-registered businesses already keep their VAT records digitally.
The government has announced that all VAT invoices must be issued as e-invoices from April 2029, with a roadmap still to be published. Only VAT-registered businesses issue VAT invoices, and nothing changes for an ordinary invoice today.
A PDF or Word file is not an e-invoice. Teamlilit does not send invoices or records to HMRC and is not Making Tax Digital software.
Find out if and when you need to use Making Tax Digital for Income TaxHMRC Transformation Roadmap: progress update 2026
In Teamlilit you save your line under Settings, Tax. It appears as the default note on your invoices, including the monthly drafts of a recurring plan. You review and send those drafts yourself.
Parents see their invoices through a read-only link. Payments happen outside Teamlilit. The product has a 14-day trial.
How invoicing works in TeamlilitYes. GOV.UK lists a unique identification number on every invoice. The template suggests one and carries on from the last number you downloaded on this device.
No law requires it. If you are not VAT registered you must not charge VAT or show it on the invoice; a short line saying so tells your customer why there is none. The template adds one that you can edit or delete.
No. It contains no structured data. The government has announced e-invoicing for VAT invoices from April 2029; until the roadmap is published nothing changes for an ordinary invoice.
Yes. PDF, Word, print and copy as text work without signing up. What you type stays in your browser; the optional save works on this device only.
The checklist follows GOV.UK's invoicing guidance, HMRC VAT Notices 700, 700/1, 700/21 and 701/30, the VAT Act 1994, the Companies Act 2006 and the Late Payment of Commercial Debts (Interest) Act 1998.
GOV.UK · Retrieved Oct 5, 2026
Your invoice must include: a unique identification number your company name, address and contact information the company name and address of the customer you’re invoicing a clear description of what you’re charging for the date the goods or service were provided (supply date) the date of the invoice the amount(s) being charged VAT amount if applicable the total amount owed
GOV.UK · Retrieved Oct 5, 2026
If you’re a sole trader, the invoice must also include: your name and any business name being used an address where any legal documents can be delivered to you if you are using a business name
GOV.UK · Retrieved Oct 5, 2026
You must use VAT invoices if you and your customer are VAT registered.
GOV.UK · Retrieved Oct 5, 2026
You have the right to charge interest for late payment , but you can choose not to.
legislation.gov.uk (The National Archives) · Retrieved Oct 5, 2026
This Chapter applies to an individual or partnership carrying on business in the United Kingdom under a business name.
legislation.gov.uk (The National Archives) · Retrieved Oct 5, 2026
in the case of an individual, the individual's name; (b) in the case of a partnership, the name of each member of the partnership; and, in relation to each person so named, an address at which service of any document relating in any way to the business will be effective.
HM Revenue & Customs · Retrieved Oct 5, 2026
Only VAT-registered businesses can issue VAT invoices and if you’re VAT-registered, you must issue a VAT invoice whenever you supply standard rate or reduced rate goods or services to another VAT-registered person.
HM Revenue & Customs · Retrieved Oct 5, 2026
You must show the following details on any VAT invoices you issue: a sequential number based on one or more series which uniquely identifies the document the time of the supply the date of issue of the document (where different to the time of supply) the name, address and VAT registration number of the supplier the name and address of the person to whom the goods or services are supplied a description sufficient to identify the goods or services supplied for each description, the quantity of the goods or the extent of the services, and the rate of VAT and the amount payable, excluding VAT, expressed in any currency the gross total amount payable, excluding VAT, expressed in any currency the rate of any cash discount offered the total amount of VAT chargeable, expressed in sterling the unit price
HM Revenue & Customs · Retrieved Oct 5, 2026
your invoice is only for exempt or zero-rated sales within the UK
HM Revenue & Customs · Retrieved Oct 5, 2026
The reason for any zero rate or exemption has been removed from the list of details you must include on a VAT invoice.
HM Revenue & Customs · Retrieved Oct 5, 2026
All VAT registered businesses must keep and preserve certain records and accounts within functional compatible software
HM Revenue & Customs · Retrieved Oct 5, 2026
you must make sure that those items show clearly that there’s no VAT payable and you must show a separate total for their values
HM Revenue & Customs · Retrieved Oct 5, 2026
Only a VAT-registered person can issue a VAT invoice. There are financial penalties for the unauthorised issue of VAT invoices.
GOV.UK · Retrieved Oct 5, 2026
your total taxable turnover for the last 12 months goes over £90,000 (the VAT threshold)
GOV.UK · Retrieved Oct 5, 2026
you expect your taxable turnover to go over £90,000 in the next 30 days
GOV.UK · Retrieved Oct 5, 2026
You can choose to register for VAT if your turnover is less than £90,000 (‘voluntary registration’).
GOV.UK · Retrieved Oct 5, 2026
Taxable turnover is the total value of everything you sell that is not VAT exempt or ‘out of scope’ goods and services
HM Revenue & Customs · Retrieved Oct 5, 2026
The current registration threshold for taxable supplies is £90,000.
HM Revenue & Customs · Retrieved Oct 5, 2026
If all your supplies are exempt, you will not be able to register for VAT.
GOV.UK · Retrieved Oct 5, 2026
You cannot include VAT on your invoices until you get your VAT registration number
GOV.UK · Retrieved Oct 5, 2026
a 9-digit VAT registration number which you must include on all invoices you raise
legislation.gov.uk (The National Archives) · Retrieved Oct 5, 2026
A penalty is payable by a person (P) where P makes an unauthorised issue of an invoice showing VAT.
legislation.gov.uk (The National Archives) · Retrieved Oct 5, 2026
The supply of private tuition, in a subject ordinarily taught in a school or university, by an individual teacher acting independently of an employer.
HM Revenue & Customs · Retrieved Oct 5, 2026
This table will help to decide whether the private tuition supplied by an individual teacher, working in a personal capacity, is exempt from VAT
HM Revenue & Customs · Retrieved Oct 5, 2026
a sole proprietor or member of a partnership the subject is one taught regularly in a number of schools or universities
HM Revenue & Customs · Retrieved Oct 5, 2026
it’s an exempt supply of private tuition
HM Revenue & Customs · Retrieved Oct 5, 2026
Where a teacher is employed by a company to perform teaching, the supplies made by the company are not exempt as they are not made by an individual teacher acting independently of an employer. This applies even if the teacher concerned is the sole shareholder of the company.
HM Revenue & Customs · Retrieved Oct 5, 2026
Supplies by schools to pupils where an individual tutor has made the supply of tuition to the school. The onward supply is made by the school, not the tutor.
GOV.UK · Retrieved Oct 5, 2026
You cannot charge VAT on exempt goods or services.
GOV.UK · Retrieved Oct 5, 2026
Standard rate 20% Most goods and services Reduced rate 5% Some goods and services, for example, children’s car seats and home energy Zero rate 0% Zero-rated goods and services, for example, most food and children’s clothes
GOV.UK · Retrieved Oct 5, 2026
this is 8% plus the Bank of England base rate for business to business transactions
GOV.UK · Retrieved Oct 5, 2026
Up to £999.99 £40 £1,000 to £9,999.99 £70 £10,000 or more £100
HM Revenue & Customs · Retrieved Oct 5, 2026
£50,000 for the 2024 to 2025 tax year, you should’ve started using Making Tax Digital for Income Tax from 6 April 2026
HM Revenue & Customs · Retrieved Oct 5, 2026
£30,000 for the 2025 to 2026 tax year, you will need to use it from 6 April 2027
HM Revenue & Customs · Retrieved Oct 5, 2026
£20,000 for the 2026 to 2027 tax year, you will need to use it from 6 April 2028
HM Revenue & Customs · Retrieved Oct 5, 2026
create, store and correct digital records of your self-employment and property income and expenses send your quarterly updates to HMRC submit your tax return and pay tax due by 31 January the following year
HM Revenue & Customs · Retrieved Oct 5, 2026
The government will also mandate e-invoicing for all VAT invoices from April 2029.
HM Revenue & Customs and Department for Business and Trade · Retrieved Oct 5, 2026
As announced at Budget 2025, the UK will introduce mandatory e-invoicing for all VAT invoices from 2029 and will publish a roadmap to implementing this mandate at Budget 2026.
HM Revenue & Customs and Department for Business and Trade · Retrieved Oct 5, 2026
Invoices in the following formats are not considered e-invoices for the purpose of this consultation: invoices in PDF or word formats
