Tutor Timetable Software: Your Teaching Week, Built Once
Your timetable is the one document your whole tutoring business hangs off, and for most tutors it lives in three places at once: a calendar, a spreadsheet, and your head. Teamlilit is tutor timetable software that builds the week once, repeats it automatically, and records what actually happened in every slot.
Tutor timetable software is a tool for planning and managing your weekly teaching schedule: recurring lessons with the right students assigned, 1:1 and group slots, and day, week, and month views of the whole schedule. Unlike a generic calendar, every slot knows its students, its attendance, and its taught hours, so the timetable stays connected to your records and your billing instead of being a drawing of your week.
Sofia M.
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What a tutoring timetable needs that a calendar can't do
A calendar shows blocks of time. A tutoring timetable has to answer questions a calendar has never heard of: which students are in Thursday's group, what repeats every week during term time, who attended last Tuesday, and how many hours Emma has used from her package.
Teamlilit treats the timetable as timetable management, not time-blocking:
- Every lesson slot carries its students and group, not just a title
- Recurring lessons keep the weekly structure in place without re-entry
- Attendance and per-student hours are recorded on the slot itself
- The same record feeds each student's profile and their invoices
If bookings and availability are the part you care about most, that side lives on our tutor scheduling software page: same timetable, viewed from the booking end.
Build your week once with recurring lessons
Most tutoring weeks are the same shape: Emma on Mondays at 5pm, the GCSE maths group on Saturdays at 10am. Build that shape once and Teamlilit repeats it automatically, weekly or on a custom interval, with the right students already assigned to each lesson.
- Recurring 1:1 lessons that hold their student, rate, and history
- Recurring group classes with the whole group enrolled once, not week by week
- Term-time blocks that carry a fixed timetable through the term
- One-off and instant sessions dropped into the gaps when needed
Setting up a week from a blank page? Our guide on how to create a tutoring timetable walks through the structure step by step, and aligning your tutoring with the school calendar covers term dates, half terms, and exam season.
Day, week and month views of your tutoring schedule
As tutor calendar software, Teamlilit shows your whole tutoring schedule the way you need it in the moment: today's lessons in order, the week as a grid, or the month for planning ahead. Group classes, 1:1s, and every tutor's sessions sit in one view instead of one calendar per tutor.
Sessions also sync to your Google Calendar automatically, so your teaching blocks appear alongside everything else in your life and you never double-book across the two.
Start from the free tutor timetable template
Not ready for software yet? Sketch the week first. Our free tutor timetable template is an interactive builder: add your students, subjects, and hourly rates, then download the timetable as a PDF or Excel file, free and with no signup.
A template is a good starting plan. The difference software makes is what happens after week one: the template cannot mark attendance, count hours, or move a lesson without you redrawing it. When the sheet starts costing more time than it saves, move the same week into Teamlilit as recurring sessions and it maintains itself. Our comparison of tutor timetable software vs spreadsheet shows exactly where that line is.
Tutor timetable management for tuition centres
One tutor's week is a planning problem. A tuition centre's week is a coordination problem: multiple tutors, rooms, subjects, and groups that must never collide. On the Academy plan, Teamlilit works as tutor timetable management software for the whole centre.
- One shared timetable across every tutor and room, so nothing double-books
- Per-tutor views: each tutor sees only their own week
- Admin oversight: who teaches which group, when, and how full each class is
- Group enrolment: assign students to recurring classes once, not week by week
- Guardian records: a parent on each child's record, so reception knows who belongs to whom
UK tuition centres run on term-time rhythm: fixed after-school and weekend blocks, rebuilt each term. Build the term's timetable once and every tutor's week is already laid out, without a coordinator merging spreadsheets every Sunday.
When lessons move, the timetable follows
A timetable that only shows the plan falls apart the first time a parent asks to shift Thursday to Friday. In Teamlilit, moves live on the same record as the plan. Each session carries its own status: attended, cancelled in time, late cancellation, no-show, or rescheduled. The original booking stays linked to the new one, and your cancellation policy decides what is still billable instead of you relitigating it per parent.
Automatic reminders go out before each session, so the most common timetable failure, someone simply forgetting, stops happening.
A timetable that feeds attendance, hours and invoices
The real payoff of a connected timetable is what it produces while you teach:
- Attendance is recorded on every session automatically, with join and leave times per student
- Hours accumulate as per-student time tracking, so package balances and billable time stay current
- Invoices draw from those records: attendance pre-fills the invoice with the actual lesson time and the right student, and per-student rates (£25 for KS3, £40 for A-Level prep, whatever you charge) flow on automatically
That last step is its own workflow, and our tutor billing software page covers it end to end: rates, invoices, payment tracking, and late fees, all fed by this timetable. If you are still adding up hours by hand first, try the free tutoring hours tracker.
Timetable software vs spreadsheet vs paper planner
| Paper / wall planner | Spreadsheet | Google Calendar | Teamlilit | |
|---|---|---|---|---|
| See the whole week at a glance | Yes | Yes | Yes | Yes |
| Repeats automatically each week | No | Copy-paste | Basic | Yes, with students assigned |
| Knows which students are in each lesson | Handwritten | Manual | No | Yes |
| Records attendance and taught hours | No | Manual | No | Automatic, per student |
| Updates cleanly when a lesson moves | Crossings-out | Manual | Manual | Yes, with linked history |
| Feeds invoices from taught lessons | No | Manual | No | Yes |
A planner shows the plan. A timetable system also keeps the record, and the record is what billing, parent updates, and package tracking all depend on. Weighing the paid options against each other? Our UK guide to the best tutor timetable software compares the main choices honestly, ours included.
Want the timetable to fill itself?
Everything above assumes you place the lessons. The other half is letting students do it: publish your availability and let them book open slots themselves, inside rules you control. That booking side, availability rules, approval flows, and no-show reduction, is covered on our tutor scheduling software page. The two halves share one timetable, so a booked slot and a placed slot look exactly the same in your week.
Key features
- Recurring weekly and custom-interval lessons with students assigned
- 1:1, group, and instant sessions in one timetable
- Day, week, and month views of the whole tutoring schedule
- Google Calendar sync for every session
- Automatic reminders before each lesson
- Session statuses and linked reschedule history
- Attendance and per-student hours on every slot
- Multi-tutor timetable management for centres (Academy plan)
- Student self-booking when you want it (scheduling side)
Frequently asked questions
What is tutor timetable software?
Tutor timetable software is a tool for building and managing your weekly teaching schedule: which lessons run, which students are in them, and what repeats each week. Unlike a generic calendar, it keeps students, groups, attendance, and taught hours attached to every slot, so the timetable stays connected to your student records and billing.
How is tutor timetable software different from tutor scheduling software?
The timetable is the structure of your week: recurring lessons, groups, and views by day, week, or month. Scheduling covers how that timetable fills and changes: availability rules, student self-booking, and booking approvals. Teamlilit does both in one system, so the week you build here is the same week students book into. The scheduling side is covered on our tutor scheduling software page.
Can I build a recurring weekly timetable?
Yes. Build your week once and it repeats automatically, weekly or on a custom interval, with the right students already assigned to each lesson. Term-time blocks, fixed after-school slots, and weekend groups all stay in place without rebuilding anything.
Can I see my tutoring schedule by day, week, and month?
Yes. Day, week, and month views show your whole tutoring schedule at a glance, including 1:1 lessons, group classes, and every tutor's sessions if you run a centre. Sessions also sync to Google Calendar automatically, so your teaching week shows up alongside the rest of your life.
Is there a free tutor timetable template I can start with?
Yes. Our free tutor timetable template is an interactive builder: add your students, subjects, and hourly rates, then download the schedule as a PDF or Excel file, free and with no signup. When you want that timetable to track attendance and hours on its own, move it into Teamlilit as recurring sessions.
Can a tutoring centre manage timetables for multiple tutors?
Yes. On the Academy plan, a centre manages every tutor's timetable from one dashboard: one shared timetable across tutors and rooms so nothing double-books, per-tutor views so each tutor sees only their own week, and admin oversight of who teaches which group and when.
What happens when a lesson moves or is cancelled?
The timetable updates instead of a chat thread. Each session carries its own status: attended, cancelled in time, late cancellation, no-show, or rescheduled. Your cancellation policy decides what is still billable, and the student's record keeps the full history of the original and the moved lesson.
Does the timetable track attendance and taught hours?
Yes. Attendance is recorded on each session automatically, along with per-student time. Every student's profile shows the lessons they attended and the hours they logged, ready for parent updates, package tracking, and invoicing.
Why not just keep my timetable in a spreadsheet?
A spreadsheet can show your week, but every change is manual and nothing is connected: it does not know who attended, which hours are billable, or that Thursday's lesson moved. Timetable software keeps the plan and the record in one place, so the same slot that holds the lesson also holds its attendance and hours. Our guide on tutor timetable software vs spreadsheet walks through when the sheet stops paying off.
How long does it take to set up my timetable?
Most tutors have their week rebuilt within their first hour: add your students, create your recurring lessons, and the timetable takes over from there. You do not have to migrate everything at once; start with next week and let recurring sessions fill in the rest of the term.
Next step
Build your week once and let it run. Start your 14-day free trial of Teamlilit and have next week's timetable maintaining itself today. See pricing for plan details.
