Best Tutor Scheduling Software in 2026: 10 Tools Compared

Do you need tutoring scheduling software, or will a general booking app do the same job for less?

Teamlilit makes one of the tools on this list. We wrote this comparison ourselves, nobody paid to be included, and every fact about another product links to that company's own page, read on 10 November 2026.

The ten tools below come in two kinds. Four are general booking tools (Calendly, Picktime, Setmore and Zoho Bookings): a booking page, reminders and calendar sync for any appointment business, each with a free plan. Six are tutor scheduling software (Teachworks, Teamlilit, Tutorbase, TutorBird, TutorCruncher and Wise): the calendar is one part of software that also keeps student records and bills for the lessons. The order is alphabetical, with no ranking.

The short answer: the price for one tutor and for five

Each price comes from the vendor's own pricing page, read on 10 November 2026, and is worked out with the vendor's own rule for one person teaching and for five.

Three things to know about these prices. Calendly's paid prices were read with yearly billing and its "Notetaker & Callie" add-on switched on, and the page did not show us the price without it. The Picktime, Setmore and Zoho Bookings prices are per user a month on annual billing, and the price on monthly billing was not on the pages as read. TutorCruncher served us its UK page, so its prices are in pounds and exclusive of tax.

Tutor scheduling software compared: booking, reminders, sync and repeating lessons

A cell reads "not stated" when the vendor's pages we read do not say. A missing sentence on a page is not proof that the feature is missing.

How the list was made

Who publishes it. Teamlilit publishes this list and is one of the ten products on it. Its section follows the same headings as the others and says what it lacks.

What was read. Each vendor's own pricing page and, where it has one, its scheduling or calendar page, all on 10 November 2026. Every page is archived as text and a screenshot. No review site, star rating or aggregator price is used.

The rule for inclusion. A product is here if a tutor can use it to schedule lessons, it has a public pricing page we could read, and it is not a marketplace that supplies students. Appointy is left out only because its pages did not load in the browser we use to archive them.

The price for five. It is the vendor's own rule applied to five people teaching. Where a vendor does not price by tutor, the table says so instead of inventing a number.

Teamlilit's side comes from the same verified facts as our facts page, including what Teamlilit does not do.

Class scheduling software: when the lesson is a group

A group class adds two questions: can several students share one slot, and what does each of them cost you?

• Setmore lists group classes on both its free plan and Pro.
• Picktime includes 2 classes on its free plan and 5 on Starter.
• Zoho Bookings lists group bookings among its booking types; the text we read does not say on which plan.
• Calendly describes its free plan as one-on-one scheduling.
• Teachworks schedules lessons "for individuals or groups of students" and bills each student in a lesson as one student lesson, so a class of six costs six times US$0.35 on Starter.
• TutorBird takes "Private lessons, groups, workshops" on its calendar.
• Tutorbase checks room capacity before it saves a lesson.
• Wise manages one-on-one and group tutoring sessions.
• Teamlilit allows up to 25 participants in a session on Pro and up to 100 on Academy, with no charge per student. Solo is for one-to-one lessons.

Calendly: a booking link for one person

Calendly is a general scheduling tool. Its free plan is "Always free" and covers one event type, one calendar connection, one-on-one scheduling and a customizable booking page. The paid plans are priced per seat and list unlimited event types, several calendars, automations and reminders, and payments at booking through Stripe and PayPal. It adds Zoom, Google Meet or Microsoft Teams details to each meeting.

What it does well: a free plan with no end date that gives one tutor a booking page tied to their calendar.

What it lacks: the free plan has one event type and one calendar connection, and reminders and payments are listed on the paid plans. Its pricing page says nothing about students, attendance or invoices, because it is not built for tutoring.

Price, read on 10 November 2026: Free; Standard US$18 and Teams US$24 per seat a month, shown with yearly billing and the "Notetaker & Callie" add-on switched on. Source: Calendly pricing.

Picktime: free for three people, with classes and locations

Picktime is a general booking tool with a page for tutoring businesses. The free plan covers 3 users, unlimited appointments, 2 classes, 2 locations and 3 resources, with an online booking page, e-mail notifications, payments with PayPal and one-way calendar sync. Starter adds e-mail reminders, recurring bookings, two-way sync and payments through Stripe and Square. Its tutoring page describes Zoom and Google Meet links for online lessons and recurring appointments for students.

What it does well: the free plan is for three people, not one, and counts classes, locations and resources.

What it lacks: recurring bookings, reminders and two-way sync start at Starter. The text we read does not say which plan the Zoom and Google Meet links need, and there is no classroom of its own.

Price, read on 10 November 2026: Free for 3 users; Starter US$3 per user a month for 3 users; Pro US$2.25 per user a month for 10 users, both billed annually. Source: Picktime pricing.

Setmore: group classes and payments on the free plan

Setmore is a general booking tool with a page for tutors. The free plan covers up to 4 users with unlimited appointments, a booking page, payments, e-mail reminders and group classes. Pro adds recurring appointments, video appointments, SMS reminders and two-way calendar sync. Its tutoring page says parents and clients schedule sessions through your booking page, Zoom or Google Meet links go into the confirmations, and Square or Stripe take payments ahead of time.

What it does well: four people can use it free, and group classes and payments are on the free plan.

What it lacks: recurring appointments, the weekly lesson most tutoring runs on, are on Pro only, as are two-way calendar sync and video appointments. Its pages do not describe attendance, lesson records or invoices made from lessons.

Price, read on 10 November 2026: Free for up to 4 users; Pro US$5 per user a month on annual billing. Source: Setmore pricing.

Teachworks: repeating lessons and a conflict check, billed per lesson

Teachworks is tutoring business software with unlimited students, teachers and user accounts on every plan. Its calendar page describes repeating lessons "with highly flexible repeat options", booking from your website based on your teachers' availability, a view of a teacher's lesson, availability and location conflicts when you schedule, schedule confirmation e-mails and calendar feeds for other devices. The lesson's location can be a link to Zoom, Google Meet or Skype.

What it does well: scheduling for a team, with conflicts shown before you save and no limit on teachers.

What it lacks: the bill grows with every student lesson. The calendar page describes calendar feeds, not a two-way sync, and the online lesson happens in another app you connect.

Price, read on 10 November 2026: Starter US$16.49 a month plus US$0.350 per student lesson, Growth US$47.99 plus US$0.210, Premium US$187.99 plus US$0.080, with a 21-day trial. Source: Teachworks pricing.

Teamlilit: the booking opens a lesson, and the lesson records attendance

Teamlilit is a fixed monthly plan with a 14-day trial and no card. You set your availability once, and students book through a personal booking page when you turn it on. A student already in your pool who books inside an available window is confirmed automatically; other requests wait for your approval. A booking is checked against your sessions and the student's and refused if it clashes, and if you connect Google Calendar, Teamlilit can also check it for appointments that only exist there. Lessons can repeat weekly or on custom dates, students can reschedule or cancel within the policy you set, and reminders go to students by e-mail and in the app the day before and about an hour before. The booked lesson opens in a classroom in the browser, where each student's join and leave times are recorded. Read the full detail on our page about tutor scheduling software.

What it does well: the schedule, the online lesson and the attendance record are one thing, so a booked slot becomes a taught lesson without a second app.

What it lacks: no free plan, and Teamlilit does not process card payments, so nobody pays at booking. It sends no text or WhatsApp messages, and its reminders go to students only. The Google Calendar sync is one-way, from Teamlilit to Google. It does not book rooms or manage several locations, and Solo and Pro have one staff seat each. Academy runs four lessons at the same time, and a fifth at once is €49 a month more.

Price, read on 10 November 2026: Solo €29, Pro €69 and Academy €119 a month; Academy includes four staff seats and a further seat is €29 a month. Source: Teamlilit pricing.

Tutorbase: rooms, several centers and WhatsApp reminders, with no subscription

Tutorbase calls itself tutoring management software. Its scheduling page says that before a lesson is saved it checks "teacher availability, room capacity, and student conflicts". A recurring lesson is created once and the future lessons are generated, a two-way Google Calendar sync lets personal appointments block the schedule, and reminders go out 24 hours before, 1 hour before or at a time you choose, by e-mail, WhatsApp or both. It schedules lessons across several centers from one calendar and supports franchise and multi-branch models.

What it does well: rooms and several centers in one calendar, WhatsApp reminders, and nothing to pay until you invoice.

What it lacks: the fee grows with everything you invoice through it, and the payment provider's fees come on top. The pages we read do not state a classroom, or a booking page where a new student picks a slot.

Price, read on 10 November 2026: "1% when you invoice", with no monthly subscription and no card to start. Source: Tutorbase pricing.

TutorBird: self-booking with your rules, and SMS reminders

TutorBird is business software for tutors, priced per tutor. Students book lessons through its Student Portal "while automatically enforcing your availability, booking preferences, and cancellation policies". Reminders go out by e-mail and SMS, the calendar syncs both ways with your personal calendar, and a saved Zoom or Google Meet link lets you join a lesson from the calendar. Private lessons, groups and workshops all go on the same calendar.

What it does well: a low price for one tutor, with text message reminders and booking rules the student cannot get around.

What it lacks: the price rises with each tutor or staff member, and the online lesson runs in a separate app. The pages we read do not describe repeating lessons.

Price, read on 10 November 2026: US$16.95 a month plus US$4.95 for each additional tutor or staff member, with a 30-day trial and no credit card. Source: TutorBird pricing.

TutorCruncher: clients pick the slot, and video is built in

TutorCruncher is software for tutoring companies. Its scheduling page says clients can see the available time slots of their preferred tutors and book one-off sessions or recurring lessons. Repeating lessons can be created up to 200 at once, and reminders go to tutors and clients before every lesson by e-mail, SMS or app notification. Video calling is built in, with 20,000 minutes included at no extra cost.

What it does well: self-service booking per tutor, reminders on three channels and a video call without a second subscription.

What it lacks: you pay a percentage on card payments on top of the monthly fee, and a smaller percentage on payments made another way. Its pricing starts at company level, which is a lot for one tutor.

Price, read on 10 November 2026: on its UK page, Pay as you go from £25 a month plus 2.65% card fees, Startup from £60 plus 2.3%, Enterprise from £200, exclusive of tax, with a 2-week trial. Source: TutorCruncher pricing.

Wise: scheduling around Zoom, paid per session

Wise calls itself tutor scheduling software "with automated booking, real-time availability tracking, multi-timezone support, and intelligent conflict detection". Reminders go out over WhatsApp and e-mail in three stages, 24 hours, 1 hour and 10 minutes before a session, the calendar syncs both ways, and Zoom is included with the licences bundled.

What it does well: reminders on WhatsApp, time zones handled for you, and no separate Zoom plan to buy.

What it lacks: the cost grows with every session. The per-seat price and the length of any trial are not on the page we read, and the lesson runs on Zoom, not in a classroom of its own.

Price, read on 10 November 2026: Pay Per Session at US$0.80 a session in its calculator, which shows US$160 a month for 200 sessions; Pay Per Seat and Enterprise plans are listed without a price. Source: Wise pricing.

Zoho Bookings: a free plan with two-way calendar sync

Zoho Bookings is a general booking tool. Its "Forever free plan" is for one user and lists online meetings, notification e-mails and reminders, and two-way calendar sync with Zoho, Google and Microsoft 365. Basic and Premium are priced per user, and Premium is the plan described for organizations with several locations that need online payments. The page lists a customizable booking page and recurring one-on-one bookings; the text we read does not say on which plan.

What it does well: the free plan includes reminders and a two-way sync, which the other free plans here keep for paying users.

What it lacks: the free plan is for one user, and online payments are described on Premium. Its pricing page says nothing about students, attendance or invoices.

Price, read on 10 November 2026: Free for one user; Basic US$4 and Premium US$6 per user a month, billed annually, before local taxes. Source: Zoho Bookings pricing.

Which to choose

You teach alone and only need a link where students pick a time. Start with a free plan. Zoho Bookings gives one user reminders and a two-way calendar sync, and Calendly gives one event type and one calendar. Neither keeps a record of the lesson.

Two to four of you share a schedule and money is tight. Setmore is free for up to 4 users and Picktime for 3. Check first whether you need weekly repeating lessons, because both keep them for a paid plan.

Your students or their parents answer texts, not e-mail. TutorBird and TutorCruncher send SMS reminders, Tutorbase and Wise send them on WhatsApp, and Setmore sends SMS on Pro. Teamlilit sends neither.

You teach in rooms, or in more than one place. Tutorbase checks room capacity and runs several centers in one calendar, Teachworks shows location conflicts, and Picktime counts locations and resources. Teamlilit does not book rooms.

You teach online and want the booked slot to become the lesson. Teamlilit opens the booked lesson in its own classroom and records who attended. TutorCruncher also has video built in. The others hand the lesson to Zoom, Google Meet or another app.

If your week is a UK term-time timetable more than a booking page, our comparison of the best tutor timetable software in the UK covers that case. For the tools that run the whole business, see the best tutoring software, and for what each one gives away, free tutoring software.

Frequently asked questions

What is the best scheduling software for tutors?

It depends on whether you only need students to pick a time or you need the schedule tied to the lesson and the bill. For a booking link alone, the free plans of Zoho Bookings, Calendly, Setmore and Picktime are enough. If you want repeating lessons, reminders and student records together, compare Teachworks, Teamlilit, Tutorbase, TutorBird, TutorCruncher and Wise, then look at how each price grows: per tutor, per student lesson, per session, a share of invoices or a flat plan.

What is the most popular scheduling software?

A vendor page cannot prove popularity, so this page does not rank by it. Among general booking tools, Calendly, Setmore, Picktime and Zoho Bookings all offer a free plan with a booking page. For a tutor the more useful question is whether the tool knows what a lesson is: Teachworks, Teamlilit, Tutorbase, TutorBird, TutorCruncher and Wise connect the schedule to student records and billing, which a general booking tool is not built around.

Is there free class scheduling software?

Yes, with limits. Setmore is free for up to 4 users and lists group classes on its free plan. Picktime is free for 3 users with 2 classes. Zoho Bookings and Calendly are free for one user. Recurring bookings are on a paid plan at Setmore and Picktime, so a weekly class that repeats may need the paid plan. Of the tools built for tutoring on this list, Tutorbase has no subscription and charges 1% of what you invoice; the others offer a trial, not a free plan.

Is tutoring scheduling software different from a booking app?

Yes. A booking app such as Calendly or Setmore offers your free time to anyone with the link and puts the appointment in a calendar. Tutoring scheduling software also knows who the student is, which lessons repeat every week, who attended and what to bill. If you only need the first job, a booking app costs less. If you keep re-typing lessons into a spreadsheet to invoice them, you need the second.

See how Teamlilit schedules lessons

The list above is the comparison. If the last case is yours, our page on tutor scheduling software shows availability, booking, repeating lessons and reschedules in Teamlilit, and the trial is 14 days with no card.

Changelog

• 10 November 2026: first version. Every vendor page above was read on this date.

Corrections

If you work at one of these companies and something here is out of date, write to support@teamlilit.com. We correct verified errors within 5 working days and note the change in the changelog above. We re-read every vendor page at least every 90 days.